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A. Board Meetings
1. Frequency: The Board of Directors may meet as often as required but shall meet at least quarterly.
2. Time and Location. Meetings shall be conducted at a time and location designated by the Board of Directors.
3. Notification. The Chapter membership shall be notified of all Board meetings at least ten days prior to the meeting.
4. Open meeting. Attendance at the meeting shall be open to the public as well as all Chapter members.
5. Quorum. A majority of the Board members shall constitute a quorum.
6. Alternate Format. Meetings may be held by teleconference or other remote electronic means, so long as a quorum is present and the electronic media permits the democratic participation of all Directors.
B. General Membership Meetings
1. Frequency. General Membership meetings or other Chapter-sponsored activities will be held at least once every two months. Special meetings may be called at the discretion of the President.
2. Time and Location. Meetings shall be conducted at a time and location designated by the Board of Directors.
3. Notification. Notification of each meeting shall be published in written form via conventional mail, email or other equivalent means to all members at least ten days prior to the meeting.
4. Quorum. Those voting members present at each duly called and convened meeting shall constitute a quorum.
5. Governance. The acts of the majority of the voting members present at each duly called and convened meeting shall be the acts of the general membership.
C. Last General Membership Meeting (Election of Officers)
1. Scheduling. The last general Chapter meeting of the calendar year will be known as the last General Membership Meeting.
2. Election of Officers. Election of Officers will be held at the last General Membership Meeting.
3. Quorum. Those voting members present at a duly called and convened last General Membership Meeting shall constitute a quorum.
D. Special Meetings
1. Calling a Special Meeting. A special meeting may be called at the discretion of the Board of Directors.
2. Notification. Special meetings shall be announced to members by phone, mail, e-mail or other equivalent means at least two days before the meeting date.
3. Quorum. A quorum is 25% of the voting members.
E. Board Action Without a Meeting.
1. Rationale. In the event that Board action is required before a meeting can be called or the matter does not warrant calling a special meeting, Board action may be taken without a meeting.
2. Voting. Action may be taken by phone or e-mail by an affirmative vote of a simple majority of the voting members of the Board. Such action must be reported to the entire Board within one day of taking the action.